Clerk's Corner

Stated Clerk of Presbytery of the Miami Valley

Ruling Elder Larry Hollar email

Office Hours: Tuesday, Thursday, and Friday 9:30 A.M. to 4:30 P.M.

PMV office: 937-258-8118 PMV fax: 937-258-2982

Training Videos for Clerks of Session

New Clerk and Refresher Training
A workshop for new and returning Clerks of Session held at the presbytery offices in Dayton, Ohio.

Training on rolls, registers, and Annual Statistical Reports
Presenter: Kris Valerius, Manager for Statistical Reporting for the Office of the General Assembly, PC(USA)

2017 Budget Guidance for Churches and Payment Forms

UPDATED Financial Data for 2017 Congregational Budget Planning

2017 Church Pledge Form- Fillable Version
To use, you must download and save the fillable form and then open that saved form. After adding the information, save that filled-in version as a new document with a new name. You can then print the filled-in form or attach it to an email.

2017 Church Pledge Form

2017 Church Payment Allocation Form- Fillable Version
To use, you must download and save the fillable form and then open that saved form. After adding the information, save that filled-in version as a new document with a new name. You can then print the filled-in form or attach it to an email.

2017 Church Payment Allocation Form

2017 Pastors’ Compensation Recommendations

COM 2017 Compensation Recommendation

Annual Review of Session Records

Standards of Maintaining Session Records

Session Records Review Checklist
The checklist includes Book of Order notations

Session Agenda Guidelines

Presbytery Child and Youth Protection Policy

Presbytery Child and Youth Protection Policy
The Presbytery has adopted this policy to apply to meetings, events or activities that are explicitly sponsored or financially underwritten by the Presbytery and that include or involve children under the age of 18, either as the focus of the event or in a separate child care setting for an adult event. The Leadership Council has appointed Stated Clerk Larry Hollar as the Designated Official under this policy. For questions or interpretations, email the Stated Clerk or call 937-258-8118.

Proposed Amendments to the Constitution of the PC(USA) - Helpful Materials

Proposed Book of Order Amendments 2017

Sample Church Child and Youth Protection Policies

Dayton Bath and Springfield Covenant

Insurance Board SafeConduct™ Policy & Procedure Template

Annual Reports

Annual Statistical Report Materials

These two documents are to be completed online as indicated:

Session Annual Statistical Report for the Year 2016
Submit your statistical report online at http://oga.pcusa.org/stats. User ID names and passwords for your church are available from the presbytery if you have forgotten or mislaid them. The deadline for submission is midnight Thursday, February 9, 2017.

Clerk’s Annual Questionnaire 2016
This report was forwarded to you earlier with a deadline of January 31, 2017, so you may already have completed it. But if not, please submit your answers online as soon as possible.

The starred documents below are also part of the 2016 reporting. Reports may be
completed electronically and then emailed back to the Presbytery Stated Clerk at
larry.hollar@miamipresbytery.org.

Suggestions & FAQ’s (Frequently Asked Questions)

*2016 Necrology Report Form - Ruling Elders
For reporting Ruling Elders in your congregation (whether currently serving on Session or not) who died in 2016. This includes Ruling Elders ordained by other churches who were members of your church at their time of death. Please return by January 31, 2017.

2017 Recommendations for Pastor Compensation
These recommendations were approved by the presbytery in November 2016; recommendations for Commissioned Ruling Elders are included.

*Report Form: Installed Pastors compensation
Please complete this form and return it within 10 days after your congregation has approved your pastor’s compensation for 2017, if you have an installed or designated pastor. Please return the report even if there are no changes approved at the congregational meeting. Also at the same time please send the Presbytery a copy of your church’s annual report to the congregation used at your congregational meeting.

Checklist of Reports Returned
This is for your personal use--do not return this sheet to the presbytery.

Training on rolls, registers, and Annual Statistical Reports
Presenter: Kris Valerius, Manager for Statistical Reporting for the Office of the General Assembly, PC(USA)

Other Clerk's Corner Resources

Resources for understanding per capita
Resources are available from the Office of the General Assembly to help congregations, sessions and presbyteries better understand what per capita is and how it is used. The resources include leaflets, brochures, a PowerPoint presentation, articles, per capita offering envelopes, etc.

Sample Congregational Bylaws and Sample Manual of Administrative Operations

Retention Requirements for Basic Types of Church Documents